about his post about board meeting voting protocol
Board meetings are a great chance for directors of non-profit organizations to discuss a variety of issues. These topics can range from evaluating the performance of an organization to discussing the future strategies. Nonprofits depend on board members who have diverse backgrounds and expertise to guide them to success.
To have a productive board meeting, it’s essential that everyone is prepared and has read the relevant documentation prior to the time. The agenda should be drafted by a group and shared ahead of time so that all participants have time to go through the documents and prepare for discussions. There is nothing that makes a meeting unproductive than having participants scramble to understand key points at the same time It is vital that agendas for meetings contain sufficient details to allow attendees to participate effectively.
The process of establishing clear decision-making guidelines and sharing them with all participants assists the board in directing discussions towards a common goal. This helps avoid tangential discussions that take up precious meeting time and stops the board from reaching consensus or even voting on key issues. Technology tools that allow real-time collaboration make it easy for board members to communicate with each others and share documents, regardless of whether they are geographically separated.
The right mix of board members will help to stimulate meetings and lead to more productive discussions. It is essential to choose a mix of optimism and pessimism. Also, you should select a mix of youth and experience. Also, changing the venue and/or time of day can also encourage discussion by energizing participants and taking them away from their routines. It is important to evaluate the quality of meetings each year. To do so, give each board member two sticky notes and ask them to rate their overall satisfaction with the meetings on a scale of + (what is working well) to -(what could use improvement).
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